Last Updated on January, 01,2026
This Data Privacy Statement explains how dKilo, Inc. (“dKilo”, “we”, “us”, “our”) collects, uses, stores, and protects personal data relating to candidates and job applicants.
This statement applies to all individuals who apply for employment, internships, contract roles, or submit spontaneous applications to dKilo.
dKilo operates across MENA and global markets, providing technology and AI-powered systems for organizations.
For the purposes of applicable data protection laws, dKilo acts as the data controller in relation to personal data collected during the recruitment process.
2. What Personal Data We Collect
Depending on the role and stage of recruitment, we may collect the following categories of personal data:
Personal identification and contact information (such as name, email address, phone number)
CVs, resumes, cover letters, and portfolio or work sample links
Education, qualifications, and employment history
Skills, experience, and professional competencies
Interview notes, assessments, and internal evaluations
Communication exchanged during the recruitment process
Any additional information you voluntarily choose to provide
We do not intentionally request sensitive personal data unless required by law or voluntarily disclosed by the candidate.
3. How We Collect Your Personal Data
We collect candidate data through various channels, including:
Applications submitted via our website or careers pages
Email correspondence with candidates
Recruitment platforms or application forms
Interviews, assessments, or recruitment tasks
Referrals or recommendations, where applicable
4. Why We Process Candidate Data
We process candidate personal data for the following purposes:
Reviewing and assessing applications
Evaluating suitability for current or future roles
Managing recruitment and selection processes
Communicating with candidates throughout hiring
Maintaining internal recruitment records
Improving our recruitment practices and candidate experience
Complying with legal or regulatory obligations
Candidate data is not used for marketing activities.
5. Legal Basis for Processing
We process personal data based on one or more of the following legal grounds:
Your consent, where applicable, when submitting an application
Our legitimate interest in recruiting, assessing, and hiring talent
Compliance with applicable employment or data protection laws
6. Automated Processing and AI Use
dKilo may use automated tools or AI-assisted systems to support recruitment activities, such as application organization or candidate screening.
Final hiring decisions are not made solely on automated processing and always involve human review and judgment.
7. Who Has Access to Your Data
Access to candidate personal data is restricted to:
Authorized dKilo team members involved in recruitment and hiring
Internal stakeholders participating in evaluation or decision-making
Where third-party recruitment or assessment tools are used, such providers act as data processors and are bound by contractual data protection obligations.
We do not sell candidate data or share it for commercial purposes.
8. International Transfers of Data
As dKilo operates internationally, candidate data may be accessed or processed in countries outside your country of residence.
Where international transfers occur, we apply appropriate safeguards to ensure personal data remains protected in accordance with applicable laws.
9. Data Retention
We retain candidate personal data only for as long as necessary to:
Complete the recruitment process
Meet legal or regulatory requirements
Consider candidates for future opportunities, where permitted
Personal data is securely deleted or anonymized when no longer required.
10. Data Security
We implement appropriate technical and organizational measures to protect candidate data, including:
Access controls and internal authorization policies
Secure systems and infrastructure
Confidentiality obligations for personnel handling candidate data
11. Your Rights
Subject to applicable data protection laws, candidates may have the right to:
Request access to their personal data
Request correction of inaccurate or incomplete information
Request deletion of personal data
Object to or restrict certain data processing
Withdraw consent where processing is based on consent
Requests can be submitted through dKilo’s official contact channels.
12. Changes to This Statement
We may update this Data Privacy Statement from time to time to reflect:
Changes in recruitment practices
Legal or regulatory developments
Operational or organizational updates
Any changes will be published on this page.
13. Contact Us
If you have questions about this Data Privacy Statement or how your personal data is handled, you may contact dKilo through our official communication channels.